Address the backlog issue or you will sink

2013 05 16 09 08 50 62 Maverinck Logo 200

Backlogs of unread images are one of the worst nightmares in clinical practice. Unreported x-ray or MR studies older than two days start blocking the daily routine; if they are older than one week and mounting, they are the beginning of a catastrophe. Any backlog has to be tackled urgently and as a high priority -- otherwise you will be watching helplessly as the ship sinks and you sink with it.

Backlogs are often homegrown problems of radiological departments, and should be dealt with there. Analyze, diagnose, and find a therapy for the problem. If the department staff is unable to handle referrals and readings, if you are relying on typists who are sick or do not exist at all, if you are depending on dictation software that does not function or the radiologists cannot handle, or if there are simply not enough trained radiologists, the head of the department has to react rapidly and smoothly.

Dr. Peter Rinck, PhD, is a professor of diagnostic imaging and the president of the Council of the Round Table Foundation (TRTF) and European Magnetic Resonance Forum (EMRF).Dr. Peter Rinck, PhD, is a professor of diagnostic imaging and the president of the Council of the Round Table Foundation (TRTF) and European Magnetic Resonance Forum (EMRF).

However, in many instances the department of radiology is not at fault, but rather the hospital managers or other bureaucrats well out of harm's way who are not able to understand the workflow and sequence of operations in a department of radiology, even if you prepare and show them flow-charts -- diagnostic radiology is a multistep process, not a click-and-go amateur camera system. Usually, their solution is "head in sand and sit it out."

Thus, the ball is back in the radiologists' court: become more efficient, only perform necessary studies, and only accept examinations for which you have the personnel. However, do not allow other medical disciplines to take over and perform imaging examinations -- with the following exceptions: insertion of a device under x-ray screening. Here, a physician experienced in the procedure uses x-ray imaging, commonly fluoroscopy, to place the device accurately -- and adds a report of the procedure to the patient's files. A similar exception to the rule holds for the treatment of bone fractures and other orthopedic problems where fluoroscopy is necessary.1

However, it doesn't hold for chest x-rays required by the surgeons or orthopedists. I know of a German hospital whose radiology department had to hire a locum tenens to read a four-year backlog of chest x-rays recovered from the department of surgery. It was difficult to find a radiologist for this task, but Europe has open borders and one day a foreign radiologist arrived with his trailer-home, settled down in the parking lot of the hospital, and after some weeks the job was done.

During the last five years, backlog scandals have also shaken the U.K. and the Republic of Ireland. An Irish hospital had a backlog of more than 57,000 unread studies and, in addition, thousands of unprocessed GP referral letters. Many images could not be found any more. An investigation pointed to "problems with governance, management, and administrative practice, as well as a shortage of radiology staffing at the hospital."2

A recent review of the London-based Royal College of Radiologists (RCR) describes a projected national picture of about 300,000 patients who are currently waiting more than a month for their x-rays to be read and about 6,000 patients waiting more than a month for the results of CT and MRI scans. The college urges the following (full) implications to be considered:

  • Potential to cause delays in diagnosing cancer and other serious illnesses
  • Anxiety for patients waiting for test results
  • Wasted journeys for patients expecting test results
  • Waste of time and other resources, not just in radiology but throughout the healthcare system3

I came across a possible "scientific" solution in a German radiological thesis: According to the statistics applied, the median image reading time per patient study is 76 ± 77 seconds; as I understand this, the studies of some patients can be read in negative time, which would be perfect to kill backlogs.4

Dr. Peter Rinck, PhD, is a professor of diagnostic imaging and the president of the Council of the Round Table Foundation (TRTF) and European Magnetic Resonance Forum (EMRF).


  1. Devlin J. Health Service Executive [of the Republic of Ireland]. Report of the HSE National Radiology Survey. December 2010.
  2. Hayes M. Report of the Review of Radiology Reporting and the Management of GP Referral Letters at Adelaide and Meath Hospital (Dublin), incorporating the National Children's Hospital, (AMNCH) [Tallaght Hospital]. September 2010. Hospital Review 2010.pdf.
  3. The Royal College of Radiologists. Patients waiting too long for test results. Press release. 14 November 2014.
  4. Reference given upon request.

The comments and observations expressed herein do not necessarily reflect the opinions of, nor should they be construed as an endorsement or admonishment of any particular vendor, analyst, industry consultant, or consulting group.

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